This article is part of a series published on our LinkedIn account by guest writers. Today's article was written by Gina Theofilidou, IMA Greece  on 10th September 2024.

Historically, assistants handled access to executives and handled administrative tasks, but today they assist with decision-making by gathering, organizing, and presenting data. 

It is imperative that executives obtain timely, accurate, and actionable insights in order to make informed decisions. As we live in an age of information overload, where the sheer amount of data can overwhelm even the most seasoned leaders, such a transformation is critical. 

Assistants can leverage data in several key ways: 

• Act as Critical Filters: 
  Assistants can sift through various streams of information - emails, reports, project updates, industry news - identifying what’s most important for their executives. This selective curation saves time and ensures that decisions are based on up-to-date information. 

• Create Structured Reports and Dashboards: 
  By using tools like Excel, data visualization software, and CRM systems, assistants can compile data into clear reports and dashboards. These visuals help track and highlight critical areas for attention. 

• Place Data in the Context of Business Strategy: 
  Due to their close working relationship with leaders and managers, assistants can provide valuable context to the data they curate. This allows them to frame information within the company’s goals and challenges, making it more actionable and relevant to decision-making. 

Benefits of working with Data-Driven Assistants 

• When assistants provide accurate and timely data, CEOs may make more informed and data-driven decisions. 

• Automation and data analysis can simplify procedures, saving time and resources. 

• Data-driven insights can help identify and address challenges more effectively. 

• By using data to identify patterns and opportunities, assistants may help organizations acquire a competitive advantage. 

In today's data-driven businesses, assistants have the potential to become invaluable assets to their organizations.  So, as an assistant, are you ready to step into the role of an information curator and help shape the future of your organization’s success? 

What strategies have helped you become an indispensable information curator? Share your thoughts and experiences in the comments! 

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This article is penned by Gina Theofilidou at Your Distance Assistance and member of IMA Greece. 

The Guest Writer series features contributions from IMA members worldwide, showcasing the diverse experiences and expertise of management assistants within our network. Each piece offers unique perspectives, practical advice, and personal reflections from professionals in the field. The views expressed in this article are solely those of the author.